Profile
Change password
Saved places
Names and addresses you can reuse on a custom start or end. District locations stay in the location list.
New Trip
Saved
Saved Trips
0Showing 0 trips
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No trips saved yet. Add one from New Trips.
Fill Reimbursement PDF
How this works
Choose your date. This month selects the current month. Last month selects the previous month. Custom selects a custom date range.
Choose how you want your reimbursement form. Select Download filled PDF to get the reimbursement form as a PDF. Send for signature starts signing in Acrobat Sign: you sign first, then your Supervisor. Once your Supervisor signs, a copy is emailed to you. Finance will see your fully signed reimbursement in the Finance portal.
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Submitted Reimbursements
Submissions are the reimbursement forms that have been mailed for approval.
Your submissions
Signed for others
Connected accounts
Adobe Acrobat Sign
Acrobat Sign
Google Drive
Google Drive
Claims are filed to the Mileage claims archive in Google Drive. An admin connects it once by signing in as mileage@ipsb.education.
Sync files
File already-signed claims to Drive
Signed and finance-received claims sealed before Drive was connected can be filed to the archive. Claims already in Drive are skipped.
Connect Google Drive before filing already-signed claims.
Locations
Schools and other sites employees pick on a trip. Archived sites stay on this list and leave the trip form. Locations are archived, not deleted.
No locations to show.
Upload spreadsheet
CSV or XLSX, up to 1 MB and 500 rows. Preview is a dry run. Nothing is saved until you confirm.
Ferry
When this is on, a trip that crosses the river asks for the ferry or the drive around. East-bank sites come from each location's river bank.
Settings
The mileage rate applies to reimbursement totals and the filled PDF. Accounts live on Users.
Mileage rate
Waypoint uses this dollars-per-mile rate for reimbursement totals and the filled PDF. The State of Louisiana default is $0.725 until an Admin saves a different rate.
Current rate: $0.725 per mile
Trip fields
Show these fields on trip forms.
Map and odometer miles stay locked until this is on. Typed miles can still be edited.
Locations
Schools and other sites employees pick on a trip. Archived sites stay listed here and leave the trip form.
Customization
Organization name, colors, and logos. The product name and tagline stay fixed.
Product, not editable. Waypoint / Miles made simple
Logos and icon
PNG, JPEG, WebP, or ICO. Up to 2 MB. SVG is not accepted.
Shown on dark backgrounds. PNG, JPEG, WebP, or ICO. SVG is not accepted.
Square image, at least 512 by 512 pixels. PNG, JPEG, WebP, or ICO. SVG is not accepted.
Accounts and integrations
Mail, Google, Drive, Acrobat Sign, and maps. A blank secret box keeps the saved value. Remove is the only way to clear one.
Domain
Point a hostname at this Waypoint, check DNS, then apply. The current domain stays in use until the new one answers over HTTPS.
- In use
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- New domain
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- Status
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| Type | Name | Value | Copy |
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Apply can take about half a minute while the certificate is checked.
Backups
A copy of Waypoint's data, saved to Google Drive. Trips, claims, and history are included. Sign-in sessions and secrets are left out.
No backup has run yet.
- Last successful backup
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- Last result
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- Size
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- Drive account
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- Saved to
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Restore
Restore only adds back missing records and never changes or removes existing ones. A fresh backup is taken first.
- Last restore
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- Last result
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Restore stays off until this says RESTORE exactly.
Users
People who already have an account. Add someone before they sign in. Edit opens that person on their own screen.
Needs a supervisor
Add an Employee
Name and email are required. Role, Reports To, and the profile fields below are optional.
Edit Employee
Trips
Trips this person saved. Pick a month, then download the same reimbursement PDF they would, or send that month for signature. Each calendar month is its own PDF. It shows up in Finance after Acrobat Sign reports that month signed, not when it is downloaded or emailed. Send for signature goes to this person, then their Supervisor, in Acrobat Sign. An open request for that month is cancelled first, and the signers are notified. A month already signed cannot be cancelled, so that agreement stays and a new request is sent. Finance does not sign there.
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- No trips in this date range.
Reports
You don't have access to Reports. Your trips stay on New Trip and Reimbursement.
Read-only trips for an Employee you supervise. Admins can open anyone. Trip data is one row per saved trip for the dates below, with the columns you leave on. The reimbursement form stays on that person's trips page.
Signature queue
Claims out for Acrobat signature. Open the packet in Acrobat Sign. Send back needs a comment. That is the only way those trips unlock. Finance does not sign.
No match.
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Loading trips…
Select an Employee to see their trips.
Trip data
One row per saved trip, for the Employee and dates above. Not the reimbursement form. One file covers the whole date range.
Choose at least one column.
Creates a spreadsheet in your Google Drive. Google asks permission to create that file only. Sign-in stays your IPSB account.
Drive Audit report
Inbox
A month shows up here after Acrobat Sign reports it signed. Months still out for signature, or not sent yet, stay off this list. Download is the sealed PDF, signatures included. Finance does not sign. Accept marks the claim Received when Finance has that signed form. That is an acknowledgement, not a signature. Paid is for a received claim Finance has paid. Deny is for a claim still waiting in the inbox. It asks for a reason. Denied claims are listed on Denied.
Export CSV includes claims Finance has marked received that have not been exported. A claim already exported as PDF stays out.
Dashboard
Reimbursements
Reimbursement total
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Reimbursements submitted
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Recent submissions
Miles claimed
Dollars by account number
By employee
Archive
Filed PDFs for each person. Open a folder, or expand Files.